Organizing Group Debriefs

Organizing a data-driven debrief for a group - whether for a club event, regatta, or sailing clinic - can dramatically improve learning and performance. This section covers practical advice on how to capture, organize, and present the data to get the most out of group debriefing sessions.

Recording Data for Groups

Collecting data from multiple boats can be challenging, but with proper planning, it can become a routine part of successful sailing events.

Common Approaches

1. Race Management Integration

The optimal solution is using a race-management system compatible with ChartedSails:

• All boats are tracked in real-time
• Data is immediately available in ChartedSails
• No manual uploading required
• Currently available through Velocitek integration
• Contact ChartedSails for details on other supported systems

2. Centralized Collection

Have sailors send their data to one organizer:

• Works well when sailors use devices with easy export (like Vakaros)
• Consider including data submission requirements in the Sailing Instructions
• Example: "All competitors must provide GPS tracks to the race committee within 30 minutes of returning to shore"
• Station a knowledgeable person on the dock to help sailors extract and submit data

3. Loaner Devices

For coaching scenarios:

• Purchase several trackers to distribute to boats
• Hand them out at the beginning of the day
• Collect them at the end of the session
• Use ChartedSails' coach app to manage devices (contact us for details)

Preparing the Debrief

The most effective debriefs focus on 3-5 key insights rather than attempting to review all data for all boats.

During the Event

Take good notes throughout the day, including:

• Times of significant moments
• Wind direction and speed at different times
• Boat numbers and notable performances
• Tactical decisions that seemed successful/unsuccessful
• Rule situations that warrant review
• Course configurations and any changes

Example Notes

1:45 - Only 3 boats on course, taking measurements of line
1:59 - Wind 290° @ 17kts
2:03 - Start of first race, boat end favored
2:16 - First mark - #307 squeezed between mark and two boats
2:18 - #278 went far left while fleet went right
2:20 - Left side of gate clearly favored
2:30 - 3 boats overstood the mark - wind shifting left to 260° @ 22kts
2:42 - Several boats broaching - #605 and #763 decided against spinnakers

After the Event

1. Verify all boat data is available in ChartedSails
2. Create the races and define the courses
3. Review your notes and identify teaching moments
4. Highlight these moments in ChartedSails and add comments
5. Take screenshots of key situations for your presentation
6. Organize findings into logical sections (starts, upwind strategy, mark roundings, etc.)

Running the Debrief

In-Person Format

1. Start with an overview of the day's conditions and courses
2. Present 3-5 key insights using data visualizations
3. Include both successful and unsuccessful examples
4. Involve participants by asking questions
5. Allow time for questions and discussion
6. End with specific takeaways for future improvement

Remote Format

For virtual debriefs:

1. Use screen sharing to show ChartedSails data
2. Consider recording the session for those who can't attend
3. Create a structured agenda and stick to it
4. Use polls or chat features to keep participants engaged
5. Share the ChartedSails link so sailors can explore on their own

Publishing the Data

After the debrief:

1. Share the link to the session in ChartedSails with all participants
2. Include any presentation materials used during the debrief
3. Create a summary document of key learnings
4. Encourage participants to review their own data in detail

Pro Tip

Create a template for your debrief presentations that includes:

• Weather conditions summary
• Course diagram
• Key metrics for each race
• Highlighted learning moments
• Action items for improvement

This standardized approach makes debriefs more efficient and helps sailors know what to expect.

Conclusion

Creating a habit of data-driven debriefs is one of the most valuable aspects of sailing clinics and events. By teaching sailors how to collect, analyze, and learn from their data, you're providing benefits that extend far beyond the event itself.

Congratulations on completing the Sailing Data Analysis Course! You now have the knowledge to collect, analyze, and share sailing data effectively. Keep exploring and refining your skills, and don't hesitate to reach out if you have any questions.